Tips & Guides

A guide to organising fundraising Auction for charities.

 

We specialise in venue booking for charities / 3rd sector organisations and associations. if you are looking for a venue for your next charity auction we can save you time and money. Time through our 25+ years experience in the sector, negotiating contracts with non comparable venues etc etc. Money through leveraging our very considerable purchasing power to benefit your charity.

Auctions can be a great way to fundraise, either as a standalone event, or as part of a bigger event (such as an annual ball). Putting on an auction can complement other donations and support, allowing people an alternative way to support a cause. They can be a very low-cost and low-risk activity, especially if the auction lots have been donated to the charity to be used. However, as an auction is a way of trading (buying goods or services) there are important things for charities to know to make sure they are following all the rules that are in place.

Consumer legislation, such as those for unfair commercial practices and contracts, as well as Trade Descriptions, will apply to auctions so it’s worth charities familiarising themselves with the relevant law. Visit Gov.uk CMA Consumer Enforcement guidance

If you are organising an online auction, you will also need to be aware of the Distance Selling Regulations.

You do not need to be licensed as an auctioneer in the UK but you may find it helpful to contact an auctioneer who is a member of a professional organisation such as the NAVA Propertymark or the Society of Fine Art Auctioneers and Valuers (SOFAA).

Planning and preparation

Establishing terms and conditions in advance is important to help avoid problems later. Think about how the auction will run, how many lots you have, whether you will hire a third party to run the auction for you, and where the lots will come from (are they going to be donated?).

It’s important that potential bidders on the lots have clear and accurate information on the items so they know what is on offer and can make an informed decision. You can give people an opportunity to inspect the lots prior to the auction starting and have information available in a printed brochure or on tablets.

Bidders also should know that placing a bid is a formal offer, and once accepted, it is a contract to purchase the item. Charities should keep careful records of the amount of the successful bid, and ensure they get the relevant details from the individual so as to arrange payment and delivery of the goods.

Contingency plans are also recommended – for example, what would you do if the successful bidder says they no longer want to purchase the item? Or that an auction item subsequently becomes unavailable? You will also need to think about potential reserve prices for your items and provide these to the auctioneer in writing before the event.

As an auction is not a normal donation, Gift Aid is not normally able to be claimed, but there are some cases where you can Gift Aid money.

Find out more about auctions and Gift Aid from HMRC

We at the Venue Booker specialise in booking venues for the Charity Sector. We believe that through specialisation we can offer the best possible service to our clients. With 25 + years experience plus access to the largest proprietary database of venues we can offer an unrivalled service. Plus use our significant buying power to achieve huge cost savings in comparison to one off events.

Make Enquiry

If you are looking for a venue, whatever your requirements, we can help save you time and money. Just fill out this short form and one of our team will get back to you within 24 hours to discuss your needs.

By filling in this form you are giving your consent to The Venue Booker and only The Venue Booker retaining your email address for its internal business purposes.

About The Venue Booker

Getting you the best rates in London & the UK

With over 20 years experience in the hospitality industry you can be confident that our expertise and extensive knowledge will ensure the success of your event.

There is no charge for our service. Let us do the work for you.

Tell Me More
Locations
High Quality Venues across London & UK
Capacities
Capacities up to 1,000 Delegates
Get in touch to find out more
+44 (0)20 7706 7711Make Enquiry

Join our Mailing List

Receive exclusive offers, tips and advice from The Venue Booker team by email.

Easy unsubscribe at any time.