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Virtual & Hybrid Events – A Guide

13 May 20202m read

Here at the venue booker, we can advise you on all aspects of virtual events (i.e. events with an online presence, ranging from events which only exist online to those with an online element).  We have teamed up with Phillip Stannard Associates, a leading Audio- Visual company with a particular emphasis on Virtual and Hybrid Conferences. If you would like a free no strings attached consultation, please get in touch HERE.

Events we can help with:

Virtual Conferences

Virtual board meetings and client meetings

Virtual trainings


Areas where we might be able to help:

Technical aspects of the event (for a quick outline see below)

Venues which can meet your requirements

Virtual and Hybrid software packages which can meet your requirements

Infrastructure required, bandwidth etc

Elements of a Virtual / Hybrid Conferences

In many ways you can look at this as a pick and mix menu.

Registration and Tickets:

The hybrid platform can help drive registrations, manage ticket payments and manage pre-events communications:

Paid Tickets

Data Capture

Drive Registrations on web and social

Manage pre-events communications

Live Streaming:

Maintaining professional production values for live streams etc:

Personalised networking permissions

Live production on the day

Postproduction and editing

Live stream to social channels

Web Platform and event App:

This is the platform which brings everything together i.e. the live stream / and the virtual:

Host the in-house attendees and the external attendees in one place

Customisable Session Permissions

Automated session feedback collection

Networking / Content:

The platform can help bring your event to life:

Personalised networking permissions

1 on 1 and small groups

Meeting notifications

Audience Interaction:

Allowing attendees to ask to questions / respond to polls / join live chats etc:

Live questions in house and on-line

Voting and Polling

Q&A and Twitter moderation

Live chat sessions

Remote Offline Experience:

Customisable delegate and speaker gift packs

Fun offline deliveries

Online Event Monetisation:

Monetising content / exhibitors etc

Paid tickets

Post event paid content hosting

Sponsor lead event sessions

Dedicated Exhibitor space which all delegates have to pass by

Sponsor banner adds for your event etc.

Need to book a venue?

If you are looking for a venue, whatever your requirements, we can help save you time and money. Simply send us your brief and our experienced team of venue finders will do the rest.

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