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We Will Save You Time and Money! – HOW IT WORKS

11 Feb 20222m read


It’s Free:

In the UK,  it is estimated that 60-70% of all conference and meeting bookings are made via intermediaries (venue finding agencies) – Conference News 06/21. Venues, be it hotels or specialised spaces, are incentivised to work closely with these intermediaries, as they are the people who bring business to the venue or hotel. They save the venue/hotel money as they don’t have to market their facilities so widely, and they are dealing with professional buyers etc.  The majority of venues are committed to never offering a lower rate to clients direct, as opposed to via an agency. This has been formalised by the industry bodies, the MIA and the HBAA.  (Check if your venue is a member of one of these bodies – all the large chains are).   In return for this stream of business, venues pay agents 8-10% of the booking value.


 The Venue Booker Will Save You Money:

  • We can leverage our combined buying power (the buying power of all our clients) to get the individual client the best possible rate.
  • We are talking to conference and meeting venues up and down the country all day, every day. We know which venues are pushing up prices to recoup money lost during the pandemic, and conversely which are reducing prices to bring new business in.
  • We access the largest proprietorial database of hotels and venues available anywhere, and we can search literally hundreds of spaces to find the best deals.
  • Conference and Meeting contracts are getting ever more complex, with cancelation clauses/ covid clauses/hidden costs for Hybrid events etc. The contract for one venue we booked last week ran to 15 pages. Plus, no two venue contracts are comparable. For over 25 years we have been reading venue contracts,  so we can guide you through this minefield and ensure that what you pay is what you expect to pay.

The Venue Booker Will Save You Time:

Finding and then booking a venue for your next conference or meeting can be incredibly time- consuming.

  • There are more and more venues. We list well over 100,000 in the UK and 20.000 in London alone. We access the largest database anywhere of meeting and conference venues.
  • We visit hundreds of meeting and conference venues a year, and book many more. We know what the venue is like behind the photo-shopped images.
  • In many cases, it’s very hard to get through to the right person. Many venues are adjuncts to other things, i.e. the meeting rooms in Museums etc. As we are talking to venues all the time, we normally have the direct line of the main decision maker.
  • Sometimes it’s hard to get a sensible answer. This is a business beset with staff shortages and high turnover. We have been doing this for 25 plus years, so we know the right questions to ask. In most cases,  we have not only used the venue previously but also we have visited it at some point. We know what can and can’t be done.

Put us to the Test on a No Obligation Basis:

We would be delighted to be put to the test. If you are thinking of booking an event why not give us a call. Within 48 hours we will provide you with an array of matching venue or bedroom quotes. If you don’t like them / they are too expensive etc then walk away. Get in touch with The Venue Booker HERE

Need to book a venue?

If you are looking for a venue, whatever your requirements, we can help save you time and money. Simply send us your brief and our experienced team of venue finders will do the rest.

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About The Venue Booker

Getting you the best rates in London & the UK

With over 20 years experience in the hospitality industry you can be confident that our expertise and extensive knowledge will ensure the success of your event.

There is no charge for our service. Let us do the work for you.

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High Quality Venues across London & UK
Capacities up to 1,000 Delegates