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Conference & Meeting Venues – A Guide to Re-Opening after Coronavirus

5 May 20201m read

At the venue booker we have been talking to venues around the world seeking to learn from them, how have they managed to re-open safely. This document owes much to colleagues in China, Hong Kong, Singapore, Hungary, Portugal and Greece.

Current best Practise includes:

Delegate & Staff:

Temperature checks on entry

Checking that all have downloaded the NHS contact tracing app

Ensuring that masks are worn by all whenever practicable

All staff wear gloves at all times

Social Distancing:

One wash basin per 50 people on site

Disposable hand towels available

Touchless soap dispensers / taps and or sanitising gel

Site and event specific social distancing signed and enforcement as per relevant government guidance

Seating layups redesigned as per government regulation

Clear thought given to pinch points to ensure social distancing is maintained i.e. tea and coffee stations / toilets / stairways & lifts etc. Venues may consider staggering catering breaks / opening times etc.

Sterilisation and Cleaning:

Deep clean (possibly fog cleaning) monthly

Tables and chairs disinfected every two days

PPE disposal bins at exit points

All handrails, door handles and lift panels disinfected every hour

Microphones etc disinfected between each user.

Each venue is of course different, and each will have their own risk assessments, it seems sensible that coronavirus be considered in this context.

Examples of how countries around the word re-opening are include Singapore, which has issued guidance for when they ease the lockdown, 1 person per 16m2, dependent on whether the nature of the venue requires attendees to be in close proximity. Hong Kong, is gradually reopening most venues providing they follow a set of guidelines not dissimilar to the above. For restaurants they have limited capacity to 50%. In China almost all hotels are now open and reporting a boom in numbers, though specific measures are being taken in some locations ie the use of heat camera’s etc.

If your venue is not already listed on our website we strongly encourage you to list; It is FREE it takes less than 5 minutes, it means we can bring more business to you + it increases your visibility to all the major search engines!

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